Administrative Assistant - Auckland


Administrative Assistant

Our company

Catalyst is a specialist commercial architecture, design and project management company with a highly-respected reputation throughout New Zealand delivering design solutions for a number of commercial, government, retail, hospitality and office projects.
We pride ourselves in our commitment to excellence, our creative approach, communication standards and people orientated organisation. Becoming part of our team is an opportunity to contribute to making Catalyst the leading designer and creator of inspiring human spaces. To do this, we deliver solutions. We consult, manage, design and construct.

The Opportunity

As our administrative assistant, you’ll join a small but effective Operations team working across our branches in Auckland, Wellington and Christchurch. You will take on a range of office administration, reception, finance and business support duties to maintain and improve the ways we operate, ensuring the smooth running of the office you’re based in and a positive, welcoming environment.


Roles are responsibilities include:

·        Ownership of our front of house/reception
·        Operational support, ranging from facilities to finance and ICT
·        Supporting our Project Delivery team when needed
·        Implementing health, safety and wellbeing initiatives

The attributes we seek include:

People skills: You’re engaging, open minded and welcoming and see how the individual talents in a workplace strength the team as a whole.

Communication skills: You’re practiced at tailoring communications to variable audiences, and pride yourself in keeping everyone ‘in the loop’.

Solutions focused: You have sound judgement, naturally take initiative, comfortable with change, and enjoy supporting others to adapt.

Coordination:Organised and attentive, yet comfortable with the unexpected. You’re practiced at balancing sometimes conflicting priorities, know when to ask for support and love getting things done.

Technical know-how: MS365 isn’t new to you, you’re able to support others to feel comfortable with basic use of MS Team, Word, Excel, PowerPoint etc. and troubleshoot hardware queries.


The Invitation:

This is an opportunity to join a diverse and hard performing team, develop your administration and business skills and have lasting impact to the running of our Auckland office. It’s a great chance to be challenged, grow and make your mark in an established kiwi organisation.
We are looking for candidates who have a Commerce Degree (or similar), with professional experience at an intermediate level, in administration, executive support, retail management or equivalent.
Apply today with your CV and cover letter detailing what attracts you to this role, how your skills and experience make you a good fit.


Any questions can be directed to

Building Better.

It’s about more than buildings, it’s about building relationships – between our team and yours as well as between your people and the spaces they work in.

Meet our team